Sample Coordinator

Company Introduction

Inspired by yogis, athletes, artists, and musicians worldwide, we create collections to encourage the high vibration practices of living in gratitude, giving back, and choosing kindness. Our mission is to inspire positivity, generosity, kindness, and connectedness with this goal in mind: May all beings everywhere be happy and free.Here at Spiritual Gangster, we offer flexibility with the opportunity to work from home. Our hybrid schedule allows us to connect with each other virtually and in office.  We offer awesome discounts, year-round fun events & volunteer opportunities as well as a full benefits package!  We believe our employees are our strongest asset and invest in their growth by focusing on developing their strengths.

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General Summary

The Sample Coordinator is responsible for sample management of each seasonal product lines-from sample ordering, tracking, and distributing internally and externally to brand partners. In this role, the sample coordinator assists the PD and Production teams, in addition to providing sample support for Sales, Design & Merchandising, Marketing, and eCom teams.

Pay (depending on experience): $20-$25 per hour

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Essential Job Functions

• Manage all seasonal sample requests from sales, design, marketing and eCom, including the requests from showroom partners and distributors.
• Order all samples for each seasonal product lines with vendors, and track shipments to ensure samples are received in a timely manner for key milestone reviews.
• Assist PD with system data entry to be ready for SRS ordering.
• Communicate with warehouse and sales reps regarding orders timeline and provide tracking information.
• Provide sample updates to cross-function partners as needed.
• Organize and help provide sample setup for key product milestone meetings.
• Ensure seasonal sample lines are distributed out to key partners in time for markets and tradeshows.
• Maintain sample discrepancy log for each season to inform partners of any garment changes that will occur in production not represented in sample.
• Tag all SRS with disclaimer tags prior to send out to identify anything on samples that is incorrect or will be changed in production.
• Support and pull samples needed for marketing and eCom photoshoots.
• Provide assistance to PD and Production partners with PPS (pre-production samples), TOPS (top of production samples), and emailing Purchase Orders.
• Organize and manage sample inventory in home office and storage center.
• Support cross-functional teams on any ad-hoc sample requests or pulls.
• Assist in sample sale events.

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Required Knowledge, Skills, and Abilities

• Must be able to lift heavy boxes.
• Strong verbal and written communication skills to maintain good working relations with own team and other departments.
• Ability to make decisions confidently.
• Excellent project and time management skills and ability to balance multiple tasks.
• Experienced with Microsoft Excel.
• Ability to identify and improve processes.
• Strong organizational skills with attention to accuracy and detail.
• Ability to work independently and as a team player.
• Very organized
• Full Circle ERP experience an asset.
• Experience in Fashion industry a plus

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Education and Experience

• Associate’s Degree or Bachelor’s Degree in related fashion field.
• 1-3 years of experience in fashion manufacturing.

Our Hybrid positions are expected to be in-office 2-3 days per week. Hybrid schedules may fluctuate at the discretion of the manager, department, or company.

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Physical Requirements

Seeing: Must be able to see well enough to read reports.Hearing: Must be able to hear well enough to communicate with customers, vendors and employees.Climbing/Stooping/Kneeling: Must be able to stoop or kneel to pick up products.Lifting/Pulling/Pushing: Must be able to lift up to 10 pounds.Fingering/Grasping/Feeling: Must be able to type and use technical sources.__________________________________________________________________________________________

Spiritual Gangster provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Spiritual Gangster takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.__________________________________________________________________________________________

Note: The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.